External Question Author: Role & Responsibilities

External Question Author exists for one purpose: let someone outside your regular question-bank team propose questions, without giving them any of the access that role would normally require. It's the role you hand to a subject-matter expert, a freelance writer, or a department lead who should contribute content but shouldn't be able to edit, delete, or even see your live bank.

What Access It Grants

• The My Submissions workspace — a dedicated list where authors can view and filter their own submissions by status: Draft, Needs revision, Submitted, Approved, and Rejected.
• Full use of the question editor inside a submission: any question type, content, answer choices, and scoring can be authored exactly as a real question would be.
• Only their own submissions — an External Question Author cannot see what anyone else has submitted, approved, or rejected.

What It Does Not Grant

• No access to the actual Question Bank — no browsing, no folders, no editing existing questions.
• No visibility into other contributors' submissions, and no review powers of any kind.
• No access to tests, tasks, or any other part of the organization — this role is scoped to submissions alone.

Duties

• Draft complete, accurate questions — content, correct answers, and scoring — as if submitting the finished product, since the reviewer will not rewrite the content for you.
• When a question is ready, enable Submit for review in the submission editor. You can optionally include a Note to curator to provide context, then use Save or Save & Close. Keep the toggle off to save a draft for further editing.
• Track your submission in My Submissions. If its status is Needs revision, review the curator's feedback, make the requested changes, and submit it for review again. Needs revision requests changes; it is distinct from Rejected.

Assigning the Role

Assign External Question Author to a user from Organization → Users. It's the right choice whenever someone should contribute content but has no business inside your live bank — assign Question Curator instead if they also need to review other people's submissions or manage the bank directly.