Getting Started
- What is TestInvite?
- Build Your First Test
- Run Your First Assessment
- Taking the Assessment
- Viewing the Results
- Question Bank Overview
- Common Question Features
- Scoring
- Question Types
- Question Authoring
- Browsing Questions
- Content Blocks
- Media Library
- Metadata Rules & Schema
- Tests Overview
- My Tests
- Creating a Test
- The Test Editor
- Test Settings
- Sections & Pages
- Adding Questions
- Page Builders
- Test Profile
- Reporting
- Test Papers
- Analytics
- Publishing a Test
- Test Library
- Marketplace
- Tasks Overview
- Creating a Task
- Task Dashboard
- Steps
- Task Settings
- Candidates
- Test Sessions
- Sent Mails
- Proctoring
- Analytics
- Data Operations
- Analytics Overview
- Test Analytics
- Question Analytics
- Per-Question Analytics
- Results Explorer
- Segment Analysis
Tasks
Data Operations
Data Operations are background bulk actions on a task's data — permanently purging proctoring files, deleting test sessions or candidates, or re-scoring completed sessions against the current test. Only one runs per task at a time, and deletions cannot be undone.
Updated 2026/10/23
Some changes to a task's data are too large, too slow, or too final to happen with a single click in a table: wiping the proctoring files of a finished exam, erasing candidates for a privacy request, or re-scoring hundreds of completed sessions after an answer key was corrected. These run as data operations — they are started from the task, processed in the background item by item, tracked in an Operations list, and leave a record of what they did.
The four operations
| Operation | What it changes | Can it be undone? | Affects results? |
|---|---|---|---|
| Purge Proctoring Media | Deletes the photo, video, screenshot and screen-recording files only — sessions, answers and results stay | No | No |
| Delete Test Sessions | Deletes each session's entire record: results, answers and answer files, proctoring media, logs, AI evaluations | No | The sessions disappear from results and analytics |
| Delete Candidates | Deletes the candidate record, invitations, chat history and reference photo — and every test session the candidate had | No | Their sessions disappear from results and analytics |
| Test Synchronization | Updates completed sessions' questions and/or scoring from the current test, then recalculates their results | Not automatically | Yes — scores, pass/fail and certificates can change |
Where to start an operation
- For the whole task — open the task and go to the Data Operations tab. The Data deletion tab holds Purge all proctoring media, Delete all test sessions, Delete all candidates and Delete soft-deleted candidates, with counts of what each would affect. The Synchronization tab holds Sync all completed sessions.
- For selected test sessions — select up to 100 rows in the Test Sessions table and use the bulk actions menu: Purge proctoring media, Sync with test or Delete permanently. A single session can also be deleted from its row menu.
- For selected candidates — select up to 100 rows in the Candidates table and choose Delete permanently.
Every destructive operation asks you to confirm and to tick an acknowledgement that the data cannot be recovered before it starts.
Who can run them
The organization owner and users with the Manager or Operator role. For everyone else the bulk actions are disabled and the Data Operations tab only shows status.
How an operation runs
- In the background. Starting an operation returns immediately; the work continues on the server even if you close the page. Large tasks can take a while — progress is shown in the Operations list.
- One at a time per task. While an operation runs, the task is locked for other data operations: the buttons are disabled and a banner shows what is running. Different tasks are independent.
- Item by item. Each session or candidate is processed on its own, so one failure doesn't stop the rest — failed items can be retried later.
- Cancelling stops, it doesn't restore. Cancel operation stops new items from being processed; anything already deleted stays deleted.
Following an operation, retrying what didn't finish, downloading deletion logs and unlocking a stalled task are covered in Tracking & Recovering Operations.
Deletion is permanent — there is no recycle bin, and support cannot bring the data back. Before a deletion, export anything you need to keep (results, reports, recordings). If you only want to stop a session from counting, exclude its result instead; if you only want to free proctoring storage, purge the media and keep the session.
In this section
Purge Proctoring Media
Purging permanently deletes a session's proctoring files — webcam photos and videos, screenshots, screen recordings — while the session, its answers and its result stay exactly as they were. The proctoring timeline remains, with each file shown as deleted.
Delete Test Sessions
Deleting a test session erases its entire record — result, answers and answer files, proctoring media, logs and AI evaluations — and leaves a per-session log of exactly what was removed. Sessions still in progress are never deleted, and the candidate stays in the task.
Delete Candidates
Permanently deleting a candidate erases the person from the task — their record, invitations, chat history and reference photo — together with every test session they took. Candidates with a session in progress are never deleted; end the session first.
Test Synchronization
Test Synchronization applies today's version of a test to sessions that are already completed — it refreshes their questions and/or scoring from the test or the question bank and recalculates their results. Nothing is deleted, but scores, pass/fail and certificates can change.
Tracking & Recovering Operations
Every data operation is listed as a run with its items in the Operations list — with live progress, a deletion log per deleted item, and actions to retry what didn't finish, run again, cancel, or unlock a task whose operation stalled.