Log in Book a demo
TestInvite Logo TestInvite Logo
Sign up Book a demo
Getting started Product Tour Question Bank Question Types Test Editor Grading and Evaluation Lockdown Browser Online Proctoring
Organization management Setting Up Your Organization General Settings Configuring Consent Process Branding Plans & Credits Understanding Subscription Plans Managing Credits Changing Subscription Plans Billing Settings Credit Notifications Users and Collaboration Roles and Permissions Adding New Users & Assigning Roles Importing Users Organizing Users into Teams Advanced Permissions & Access Control User Login Controls Monetization
Question Bank Creating a Question Adding Image Adding Audio Adding Video Adding File Editing Layout Adding Feedback Adding Hint Math Input Importing Questions Question Reporting Scoring Question Types Multiple Choice Questions Matching Questions Text-Based Questions Rich Content Questions Numeric Questions Coding Questions Audio Recording Video Recording Photo Capture File Upload Fill-in-a-Table Questions Organizing Questions Folders and tags Batch update Schema Browsing Questions Exporting Questions Presets Composites
Tests (deprecated) Creating a Test Pages Sections Adding Questions Previewing Test Setting Profile Test Type Test Navigation Time-Limits Auto Numberings Mandatory Question Security Shuffling Deprecated Customize Section Weights Randomization Reporting
Tests Creating a New Test Test Settings Quick Exam Creation Creating Randomized Tests Adding Questions Sections Automatic Question Exclusion Shuffling Pages Time Limit Navigation Control Section Introduction Page Structure Shuffle Questions Time Limit Layout
Organization management Users and Collaboration

Organizing Users into Teams

Learn how to categorize users by assigning them to folders, groups, labels, and tags for better team management and easier navigation.

Updated 2026/02/24

Efficient user management often requires a structured approach to organizing accounts into relevant teams, folders, and groups. This section walks you through the capabilities available for categorizing users and customizing organizational structures.

Folders and Groups

Folders and groups are two core structures that help you cluster users by function, department, role, or any organizational preference.

• Folders serve as primary containers where user accounts can be grouped.

• Groups allow further categorization within folders for more refined segmentation.

You can create new folders or groups during user registration or while editing an existing user profile. These help with filtering, reporting, and assigning access to content.

Labels and Tags

Labels and tags support advanced categorization for operational or contextual grouping.

• Labels are broad identifiers that can be applied to multiple users.

• Tags use a key-value structure (e.g., Department: Sales, Year: 2024) to provide context-rich metadata.

These elements are especially useful when filtering user lists or generating reports based on attributes.

Labels and tags can be created on the fly while creating or editing users.

Managing Teams with Roles and Structure

Combined with roles and permission management, organizing users into structured teams ensures the right people have access to the right parts of the platform.

• Use folders and groups to define departmental boundaries.

• Use roles to assign access levels.

• Use labels and tags for operational granularity.

For more on roles and permissions, visit the Roles and Permissions guide.

Best Practices & Tips

✅ Use consistent naming conventions for folders and groups.
✅ Regularly audit user structures to reflect team changes.
✅ Use tags for dynamic classification like project, year, or status.

By effectively organizing your users, you’ll enhance manageability, improve operational clarity, and simplify permission handling across your platform.

Frequently Asked Questions (FAQ)

Each user can belong to only one folder and one group but can have multiple roles and tags.

Yes, they can be updated at any time via the user’s profile edit page.