Exam Software Privacy Notice & GDPR
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Privacy Notice

When this applies to you?

This Privacy Notice applies to the use of the Test Invite website in all available languages, as well as Test Invite's services towards its customers. Our website contains links to other websites. Once redirected to another website, this notice is no longer applicable.

Information Collection & Tracking

This section describes what personal data we collect and process on different occasions, such as: when you use this website, when you sign up for an organization account, when you take a test or when you contact us, etc.

You can visit our website without giving away a lot of your personal data. You can read our Cookie Section which provides a description of which cookies we use and why.
Legal basis: Legitimate interest.

Communication data

If you get in touch with us via email, phone, post or other form of communication, we may keep records of those correspondences and their content in order to be able to respond to you or document your complaint. If you wish for your information to be deleted from our systems, you can contact us directly through this website.
Legal basis: Legitimate interest.

Using Test Invite Exam Software

We will collect, process and store the information you have sent us for creating and updating:
  • Information about your organization (Organization profile & Billing information)
  • User accounts (Organization/Users)
  • Question Bank
  • Tests (aka. Exams)
  • Tasks (Welcome pages, instructions etc.)
  • Information about invitees (students, candidates, employees etc.)
  • E-mail templates
  • Answers given during the examinations
  • Proctoring media materials collected during the exams

If you wish for your information to be deleted from our systems, you can contact us directly through this website.
Legal basis: Legitimate interest.

Using Test Invite Exam Software to Take a Test

We will collect, process and store the information you have sent us for executing a test:
  • Responses to the questions in the test.
  • Proctoring media materials collected during the exam

If you wish for your information to be deleted from our systems, you can contact us directly through this website.
Legal basis: Legitimate interest.

International Transfers

Test Invite aims to limit the international transfers of personal data to which it is a custodian. Test Invite website is hosted at Google Cloud and all the data are stored in US Region.
Test Invite uses some services from the USA directly with the service provider.
  • Google Cloud Firebase Hosting in US Region
  • Google Cloud Firestore Database in US Region
  • Google Cloud Functions in US Region
  • Mailgun Technologies, Inc. (San Antonio, Texas, United States)

This entails a transfer of some personal data to the United States of America. All companies listed above are certified EU – U.S. Privacy Shield organizations, meaning that the transfers are performed under this legal mechanism for international transfers.

Security Measures

We follow industry best practices in information security. We implement security measures appropriate to the size and nature of our business, all with the aim of keeping your personal data safe and secure.

Physical Security

Test Invite uses cloud services for their operations. The physical facilities where Test Invite is located requires an RFID chip to gain access.

Information Access

Employees have only access to data contained in business applications on a 'need-to-know' basis. Privileged users are granted on a 'need-to-access' basis.

Endpoint Security

Test Invite uses Sophos for end-point security and protection against viruses and ransomware. All devices are encrypted with a remote swipe enabled should the device be lost or stolen.

Disclosure to third parties

Personal data shared with us is treated confidentiality. As a general rule, we do not disclose personal data to third parties, save from circumstances in which we share data with our partners and suppliers. We only share your personal data with third parties when necessary and always according to the principles stated in this Privacy Notice.

Google Cloud

Personal data processed is: contact details, proctoring media materials, answers given in an exam.
Purpose: Used for administering exams
Place: United States

Mailgun Technologies, Inc.

Personal data processed is: contact details, e-mail content.
Purpose: Used sending e-mails
Place: United States

Tawk.to Inc.

Personal data processed is: contact details, chat logs.
Purpose: Customer support
Place: United States

Google Analytics

Test Invite uses software such as Google Analytics to help understand use of our Services. Google Analytics collects information sent by your browser as part of a web page request, including cookies and your IP address. Google also receives this information and their use of it is governed by their Privacy Policy.
Place: United States

Cookies

Visitors to a website shall be informed about the use of so-called cookies, and have the option to prevent them from being used. A cookie is a small text file (usually smaller than 1 kB) that is saved in your computer and stores information. Cookies are used to improve the website for the use, among other purposes.
This website uses the friendly version of cookies, so-called session cookies. When you are surfing a web page, session cookies are sent between your computer and our server to enable them to exchange information.
  • Session cookies are stored on your computer.
  • There are safety settings on most browsers that can de-activate session cookies. Usually you can also remove any session cookies that have already been saved.
  • If you choose not to accept session cookies on our website, the website will not function satisfactorily.

When visiting this website, your IP address is automatically registered to measure the visit frequency.

Contact: info@testinvite.com GDPR | Privacy Notice
en/exam-software-privacy-notice-gdpr
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